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Administration and Finance Committee
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9 November 2010
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Administration and Finance
Committee Meeting
Notice is hereby
given that a Administration and Finance Committee Meeting of the Council of the
City of Randwick will be held in the Council Chamber, Town Hall, 90 Avoca Street, Randwick, on Tuesday, 9 November 2010 at 6:00pm.
Committee Members: The
Mayor (M Matson), Andrews, Belleli, Bowen (Chairperson), Hughes, Matthews, Nash
(Deputy Chairperson), Notley-Smith, Procopiadis, Seng, Smith, Stevenson,
Tracey, White and Woodsmith.
Quorum: Eight (8) members.
NOTE: At the Extraordinary
Meeting held on 28 September 2004, the Council resolved that the Administration
and Finance Committee be constituted as a committee with full delegation to
determine matters on the agenda.
Apologies/Granting of Leave of Absences
Confirmation of the Minutes
Administration and Finance Committee
Meeting - 12 October 2010
Declarations of Pecuniary and Non-Pecuniary Interests
Address of Committee by Members of the Public
Urgent Business
Administration
Reports
Nil
Finance Reports
F24/10 Monthly
Financial Report as at 30 September 2010
F25/10 Contingency
Fund - Status as at 31 October 2010
Notice of
Rescission Motions
Nil
…………………………………………………….
Ray Brownlee
General Manager
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Administration
and Finance Committee
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9 November 2010
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Finance Report No. F24/10
Subject: Monthly
Financial Report as at 30 September 2010
Folder No: F2010/00250
Author: Mitchel
Woods, Senior Management Accountant
Introduction
Section 202 of Local Government (General)
Regulation 2005 requires that the responsible accounting officer of a
council must:
a) establish and maintain a system of
budgetary control that will enable the council’s actual income and expenditure
to be monitored each month and to be compared with the estimate of the
council’s income and expenditure, and
b) if any instance arises where
the actual income or expenditure of the council is materially different from
its estimated income or expenditure, report the instance to the next meeting of
the council.
Issues
This
report provides the financial results of the Council as at 30 September 2010.
Attachment 1 summarises the Council’s financial performance and its source and
application of funds. It also summarises the operating result for each of the
Council’s principal activities. Attachment 2 details the financial position of
the Council as at 30 September 2010.
Relationship to City Plan
The relationship with the City
Plan is as follows:
Outcome 1: Leadership
in Sustainability.
Direction 1b: Council is a leader in the delivery of social, financial
and operational activities.
Financial impact statement
There is no direct financial impact for this matter.
Conclusion
The
Council’s Director Governance and Financial Services, as the responsible
accounting officer, advises that the projected financial position is
satisfactory.
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Recommendation
That the monthly financial
reports as at 30 September 2010 be noted.
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Attachment/s:
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1.View
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Income Statements, Source and Application of Funds for the
period ended 30 September 2010
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2.View
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Balance Sheet as at 30 September 2010
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Income Statements, Source and
Application of Funds for the period ended 30 September 2010
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Attachment 1
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Balance Sheet as at 30 September 2010
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Attachment 2
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Administration and Finance Committee
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9 November 2010
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Finance Report No. F25/10
Subject: Contingency
Fund - Status as at 31 October 2010
Folder No: F2007/00638
Author: Julie
Hartshorn, Senior Administrative Coordinator
Introduction
The
purpose of this report is to detail the progressive amount of donations,
allocations, waiving of fees and other similar contributions for the 2010-11
financial year.
In the
2010-11 financial year there have been 23 allocations totalling $83,891.45 as
listed in the table below.
Issues
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Meeting
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Details
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Net cost to Council
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Ord Council –
26 Sept 2006
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Annual contribution (7
years from 2006-07)
Interest
foregone on interest free loan - Coogee Surf Life Saving Club renovations
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$4,500.00
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Extraord Council – 6 Oct 2009
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Annual
contribution (3 years from 2009-10)
Sponsorship
- Westpac Life Saver Rescue Helicopter
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$15,000.00
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Ord Council –
24 Nov 2009
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Annual
contribution (5 years 2010-2015)
Waiving of
fees – Rainbow Club Australia – Ocean Swim (Maroubra to Little Bay)
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$10,820.00
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Ord Council –
25 May 2010
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Waiving of
fees - Yvette Walters Fundraising Event – Randwick Town Hall
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$780.00
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Ord Council –
22 June 2010
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Financial
contribution - Randwick Boys and Girls High Schools – Combined Eisteddfod
Show
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$3,000.00
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Ord Council –
22 June 2010
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Waiving of
fees – use of Town Hall for Cana Ball
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$1,790.00
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Ord Council –
27 July 2010
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Waiving of
fees and financial assistance - Art Exhibition of Tony Rafty's Drawings
(Caricatures) at the Prince Henry Centre
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$11,995.00
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Ord Council –
27 July 2010
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Waiving of
fees - Banners for Brigidine College, Randwick
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$3,753.00
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Ord Council –
27 July 2010
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Donation - Randwick Rugby Foundation for Hall of Fame Event
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$1,500.00
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Ord Council –
27 July 2010
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Hosting of
Presentation Function for 2011 Australia Day Botany Bay Regatta
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$2,000.00
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Ord Council –
27 July 2010
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Waiving of
fees - Supported Living Network 12 Hour Cycle Challenge at Heffron Park
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$3,853.00
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Ord Council –
27 July 2010
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Waiving of
fees - Prince Henry Hospital Trained Nurses' Association - Use of Prince
Henry Centre
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$1,495.00
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Ord Council –
27 July 2010
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Financial
assistance - National Servicemen's Association of Australia (Eastern Suburbs
Sub-Branch)
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$500.00
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Ord Council –
27 July 2010
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Keith
Stewart painting
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$350.00
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Ord Council –
27 July 2010
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Randwick Boys High School - Proposed 'Mayor's Award'
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$1,000.00
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Ord Council –
24 August 2010
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Waiving of
fees - Greek Orthodox Church Epiphany Ceremony
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$6,329.00
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Ord Council –
24 August 2010
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Financial
assistance - Anzac Day Dawn Service at High Cross Park Randwick
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$1,781.45
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Ord Council –
24 August 2010
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Financial
Assistance – costs associated with provision of storage container - Heffron Park
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$1,000.00
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Ord Council –
24 August 2010
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Sponsorship
- Sydney to Wollongong Annual Charity Bike Ride – Council team
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$2,000.00
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Ord Council –
24 August 2010
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Financial
assistance - Constitutional Education Fund of Australia - educational night at Woollahra Council
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$500.00
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Ord Council –
21 Sept 2010
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Sponsorship
- South’s Cares – annual Red & Green Ball
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$2,200.00
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Ord Council –
21 Sept 2010
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Financial
assistance - 10th Annual Des Renford Charity and Gala Day
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$7,500.00
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Ord Council –
21 Sept 2010
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Waiving of
fees - Art Roadshow for Mental Health Month
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$245.00
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TOTAL:
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$83,891.45
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The amounts
shown in the table above reflect the net cost to Council in providing the
donation, grant or assistance. The GST, where applicable, has not been shown
because it will be claimed back from the Australian Taxation Office.
Relationship to City Plan
The relationship with the City
Plan is as follows:
Outcome 2: A
vibrant and diverse community.
Our community will be proud to be part of our
City and celebrate its range of cultures and people.
Direction 2b: Enrich our range of
community services that meet our community’s needs.
Key Actions: Support the provision of services and
facilities to meet the needs of our Target Groups and celebrate the range of
cultures and people within Randwick City.
Financial impact statement
Council has allocated $35,000 in
the 2010-11 Budget for contingencies. This amount will be adjusted, as
necessary, in conjunction with quarterly budget reviews.
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Recommendation
That the report be received and noted.
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Attachment/s:
Nil